Volunteering
Per Oregon’s COVID-19 Vaccination Requirement for Teachers and School Staff (Oregon Administrative Rule 333-019-1030), all individuals who volunteer in person will be required to provide proof of vaccination or a district-approved medical or religious exception before volunteering in a Salem-Keizer Public Schools school, facility or activity This mandate is in effect until June 16, 2023. Beginning on June 17, 2023, volunteers will no longer be required to submit proof of vaccination before volunteering.
For the 2022-23 school year, volunteer opportunities will be limited.
Previously approved volunteers who wish to volunteer in person will need to submit their COVID-19 vaccination documentation or an exception request through the link that was previously emailed or by showing their proof of vaccination to school staff.
Volunteers who are not vaccinated against COVID-19 or do not have a district approved medical or religious exception and individuals who do not wish to share a copy of their COVID-19 vaccination documentation may not volunteer in person.
For additional information about the COVID-19 vaccination requirements, including information about exception requests, please see the FAQ below.
COVID-19 FAQs for Volunteers
The COVID-19 vaccination requirement for volunteers remains in effect until June 16, 2023. Beginning on June 17, 2023, volunteers will no longer be required to submit proof of vaccination before volunteering. A criminal history check will still be required.
Updated 8/24/2022
Yes, we are excited to have volunteers back in our schools! We closely monitor the rates of COVID-19 in our community and follow guidance from local and state health officials. If adjustments need to be made during the school year regarding the number and/or types of volunteer activities in place in schools, we will communicate through the District’s communication channels.
All volunteers must clear the SKPS criminal history check process and be fully vaccinated against COVID-19 or receive a district-approved medical or religious exception before volunteering. Volunteer opportunities may vary from school to school and department to department. If you have any questions, please reach out to the school or department where you would like to volunteer.
Updated 3/28/2022
As defined in OAR 333-019-1030, all volunteers are required to be fully vaccinated or receive a district-approved medical or religious exception before volunteering in Salem-Keizer Public Schools. Volunteers are considered fully vaccinated once they have received both doses of a two-dose vaccine or one dose of a single-dose vaccine and are at least 14 days beyond completion of the vaccine series.
Currently, volunteers are not required to receive a booster vaccine in order to volunteer.
Updated 8/24/2022
Existing Volunteers
Existing volunteers who provided an email address when they submitted their criminal history form will receive an email from the District in December 2021 and March 2022. The emails contained a unique link which allows the volunteer to submit proof of vaccination
Acceptable forms of proof of vaccination include a picture of your vaccination card, a printout from your medical provider such as Salem Health’s MyChart system or any other official documentation that shows your name, date of birth, vaccination manufacturer, vaccination date(s) and the provider name performing the vaccination. Currently, the District accepts submissions in the following formats: PDF and Images (JPEC, GIF, BMP, TIFF, etc).
Volunteers who do not receive an email link from SKPS or are unable to submit their proof of vaccination using the link are encouraged to contact the school or department where they would like to volunteer. School staff will be able to discuss alternative methods for volunteers to submit proof of vaccination.
New Volunteers
New volunteers will receive an email containing a unique link once they submit their volunteer criminal history check form. The link allows the volunteer to submit proof of vaccination.
Acceptable forms of proof of vaccination include a picture of your vaccination card, a print out from your medical provider such as Salem Health’s MyChart system or any other official documentation that shows your name, date of birth, vaccination manufacturer, vaccination date(s) and the provider name performing the vaccination. Currently, the District accepts submissions in the following formats: PDF and Images (JPEC, GIF, BMP, TIFF, etc).
Volunteers who do not receive an email link from SKPS or are unable to submit their proof of vaccination using the link are encouraged to contact the school or department where they would like to volunteer. School staff will be able to discuss alternative methods for volunteers to submit proof of vaccination.
updated 8/24/2022
Volunteers who provide an email address when they submit their criminal history form receive an email from the District which contained a unique link that allows the volunteer to submit proof of vaccination. The same link can be used in order to request an exception.
Medical exception requests must include a statement from a medical provider indicating that the volunteer should not receive a COVID vaccination due to a medical condition. Specific details are available on the exception request form.
Religious exception requests must include a statement by which the volunteer attests to a sincerely held religious belief and why that believe affects their ability to receive a COVID vaccination. Specific details are available on the exception request form.
updated 3/28/2022
Student Volunteers
Current SKPS students who are volunteering as part of their educational program are not required to submit proof of vaccination.
Students 16 and over
Students age 16 years and older are required to submit proof of vaccination or receive a district-approved medical or religious exception if their volunteering is not connected to their educational program. Students are encouraged to contact staff at their school to discuss their specific situation.
updated 3/8/2022
All employees, contractors, volunteers and visitors are expected to follow safety protocols when in Salem-Keizer Public Schools. These protocols are important for helping to ensure a safe and healthy school environment:
- Maintaining 3 feet of physical distancing as much as possible
- Practicing safe hand washing/sanitizing as needed
- Not volunteering with any COVID-19 symptoms
- Masking is optional at this time inside our facilities. Individuals who are at high risk or unvaccinated are encouraged to continue wearing KN95 masks.
Volunteers are encouraged to discuss specific protocols with staff at the school where they will be volunteering.
Adult Volunteers – Submit a Criminal History Check
Volunteers are needed all year long. If you’d like to volunteer there are many opportunities, including: chaperoning off-site incentive trips, classroom help, mailings, bulletin boards, library shelving, working at the book fairs, and many other areas.
All volunteers must complete a Criminal History Check
To help protect the safety and welfare of students and staff, all volunteers must complete a criminal history background check prior to beginning their volunteer service.
Option 1: Fill out the Online Form
Fill out the online webform to submit a criminal history check. The online process is secure, and only authorized district staff will see the results. The online submission form is the preferred method.
Option 2: Download & Print Form
A paper criminal history check form may be submitted, however the clearance process can take several weeks. Download the Criminal History Check Packet (PAP-F003) form available in: Chuukese | English | Marshallese | Russian | Spanish. Fill out the form, print it, and return to:
Human Resources: Volunteer
2450 Lancaster Drive NE,
Salem, OR 97305
Contact Us
Want to be a mentor or school volunteer?
Contact your local school about becoming a mentor or school volunteer and joining a parent club or 21st Century Site Council
Questions about criminal history check or approved volunteers?
Email Prevention and Protection staff with questions about criminal history check or a list of approved volunteers.
Student Volunteers – Submit a Criminal History Check
Student Volunteer Criminal History Check (PAP-007) – English
Student Volunteer Criminal History Check (PAP-007) – Spanish
Student Volunteer Criminal History Check (PAP-007) – Russian
Student Volunteer Criminal History Check (PAP-007) – Marshallese
Training Materials for Volunteers
Responding to Suspected Child Abuse, Volunteers
As a volunteer, you may interact with students who have been the victims of abuse or neglect. You may question how you should respond to such concerns. This PDF, Responding to Suspected Child Abuse: Guidelines for Salem-Keizer School District Volunteers, provides the process to follow if you suspect that a child at school is the victim of abuse.
Please read the information carefully and speak with an administrator if you have questions.
Please visit our Child Abuse Prevention page for more information on preventing child abuse.
Volunteers Pamphlet
The Volunteers – Maintaining Appropriate Boundaries pamphlet contains tips for appropriate interactions between
students and volunteers.
Guidance for Coaches
The Guidance for Physical Contact with Athletes in the Coaching Environment document provides information on responsibly teaching and modeling skills for student athletes by fostering a safe and comfortable environment.
Available in English
