For the 2021-22 school year, volunteer opportunities will be limited.
Previously approved volunteers who wish to volunteer in person will need to submit their COVID-19 vaccination documentation or an exception request through the link that was previously emailed or by showing their proof of vaccination to school staff.
Volunteers who are not vaccinated against COVID-19 or do not have a district approved medical or religious exception and individuals who do not wish to share a copy of their COVID-19 vaccination documentation may not volunteer in person.
For additional information about the COVID-19 vaccination requirements, including information about exception requests, please see the FAQ below.
We are beginning to welcome volunteers back into Salem-Keizer schools. All volunteers must clear the SKPS criminal history check process and be fully vaccinated against COVID-19 or receive a district-approved medical or religious exception before volunteering. Volunteer opportunities may be more limited during the 2021-22 school year and may vary from school to school and department to department. If you have any questions, please reach out to the school or department where you would like to volunteer.
Are volunteers required to be vaccinated against COVID-19 in order to volunteer in Salem-Keizer Public Schools?
As defined in OAR 333-019-1030, all volunteers are required to be fully vaccinated or receive a district-approved medical or religious exception before volunteering in Salem-Keizer Public Schools. Volunteers are considered fully vaccinated once they have received both doses of a two-dose vaccine or one dose of a single-dose vaccine and are at least 14 days beyond completion of the vaccine series.
Are volunteers required to receive a booster vaccine in order to volunteer?
Existing volunteers who provided an email address when they submitted their criminal history form will receive an email from the District in December 2021. The email will contain a unique link which allows the volunteer to submit proof of vaccination.
Acceptable forms of proof of vaccination include a picture of your vaccination card, a print out from your medical provider such as Salem Health’s MyChart system or any other official documentation that shows your name, date of birth, vaccination manufacturer, vaccination date(s) and the provider name performing the vaccination. Currently, the District accepts submissions in the following formats: PDF and Images (JPEG, GIF, BMP, TIFF, etc).
New volunteers will receive a link after they clear the criminal history check.
Volunteers who do not receive an email link from SKPS or are unable to submit their proof of vaccine using the link are encouraged to contact the school or department where they would like to volunteer. School staff will be able to discuss alternative methods for volunteers to submit proof of vaccination.
What is the process for volunteers to request a medical or religious exception?
Existing volunteers who provided an email address when they submitted their criminal history form received an email from the District which contained a unique link that allows the volunteer to submit proof of vaccination. This same link can be used in order to request an exception.
Medical exception requests must include a statement from a medical provider indicating that the volunteer should not receive a COVID vaccination due to a medical conduction. Specific details are available on the exception request form.
Religious exception requests must include a statement by which the volunteer attests to a sincerely held religious belief and why that belief affects their ability to receive a COVID vaccination. Specific details are available on the exception request form.
Are current Salem-Keizer Public Schools students required to submit proof of vaccination in order to volunteer with younger students?
Current SKPS students who are volunteering as part of their educational program are not required to submit proof of vaccination.
Students 16 and over
Students age 16 years and older are required to submit proof of vaccination or receive a district-approved medical or religious exception if their volunteering is not connected to their educational program. Students are encouraged to contact staff at their school to discuss their specific situation.
What COVID-19 protocols should volunteers expect to follow when they arrive at a school to volunteer?
All employees, contractors, volunteers and visitors are expected to follow safety protocols when in Salem-Keizer Public Schools. These protocols are important for helping to ensure a safe and healthy school environment:
Maintaining 3 feet of physical distancing as much as possible
Practicing safe hand washing/sanitizing as needed
Not volunteering with any COVID-19 symptoms
Masking is optional at this time inside our facilities. Individuals who are at high risk or unvaccinated are encouraged to continue wearing KN95 masks.
Volunteers are encouraged to discuss specific protocols with staff at the school where they will be volunteering.
Adult Volunteers – Submit a Criminal History Check
Volunteers are needed all year long. If you’d like to volunteer there are many opportunities, including: chaperoning off-site incentive trips, classroom help, mailings, bulletin boards, library shelving, working at the book fairs, and many other areas.
All volunteers must complete a Criminal History Check
To help protect the safety and welfare of students and staff, all volunteers must complete a criminal history background check prior to beginning their volunteer service.
Option 1: Fill out the Online Form
Fill out the online webform to submit a criminal history check. The online process is secure, and only authorized district staff will see the results. The online submission form is the preferred method.
Option 2: Download & Print Form
A paper criminal history check form may be submitted, however the clearance process can take several weeks. Download the Criminal History Check Packet (PAP-F003) form available in: Chuukese | English | Marshallese | Russian | Spanish. Fill out the form, print it, and return to:
Human Resources: Volunteer
2450 Lancaster Drive NE,
Salem, OR 97305
To help protect the safety and welfare of students and staff, all volunteers must complete a criminal history check prior to beginning their volunteer service. Criminal history check forms are required for people involved in but not limited to the following: coaching or advising, assisting with before or after school programs, assisting with camps (including but not limited to athletic, music or drama), mentoring, tutoring, interning or student teaching, assisting in the classroom or office, or chaperoning. In accordance with Administrative Policy PAP-A003, any person volunteering in any capacity with the Salem-Keizer School District is required to complete the criminal history check process. This includes volunteering that takes place in person or through the District’s electronic systems.
Do Salem-Keizer students need to complete the criminal history check process prior to volunteering?
Students (under age 18) need to complete the Student Criminal History Check form prior to volunteering with younger children. Download and complete the student criminal history check or pick up a paper form from a school office. Completed forms should be returned to the student’s teacher, the school office, or the school administrator.
If you do not have access to the Internet or would prefer not to complete the application online; we also accept paper criminal history check packets. Packets are available at the school/location where you would like to volunteer or download the Criminal History Check Packet (PAP-F003) form available in: Chuukese | English | Marshallese | Russian | Spanish. Fill out the form, print it, and return to: Human Resources – Volunteer, 2450 Lancaster Drive NE, Salem, OR 97305
Are student teachers and interns required to complete the criminal history check process?
Yes. Even if a student teacher or intern completes a criminal history check through a university or licensing agency, they are required to complete a Salem-Keizer School District criminal history check prior to beginning student teaching. Please contact the Human Resources Department at 503-399-3061 for additional information.
When can a volunteer applicant begin to volunteer?
After completing the criminal history check process. An individual may not volunteer until final approval is given by Prevention and Protection/Human Resources staff. As the process can take several weeks during peak times, volunteers are encouraged to submit paperwork early.
What happens when a Criminal History Check Packet is incomplete?
No. Providing the last four digits of your social security number on this form is voluntary. If for any reason we are unable to complete the criminal history check, we may ask you to provide additional means of identification. If you do provide your social security number, it will be used to ensure you are not misidentified. Your social security number will be used only as stated above. State and Federal law protects the privacy of your records. Student volunteers (under age 18) do not need to provide a social security number or driver license number on their application.
How do I find out if my criminal record will permit me to volunteer?
You will be notified via telephone, mail, or email if your application requires additional review. If you would like to discuss your situation prior to submitting a criminal history form, please contact the Human Resources Department at 503-399-3061.
Who should I contact if I have any volunteer questions about the process?
Please feel free to contact the Salem-Keizer school where you wish to volunteer or contact the Human Resources Department at 503-399-3061.
Equal Opportunity Statement
Salem-Keizer Public Schools promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status. For more information, please view our Nondiscrimination /Title IX policy here.