Field Trip Requests

Field trip requests for external non-profits

  1. Submit the transportation services form – Salem Keizer Transportation Services may be available for external non-profit organizations. To apply for field trip service, the non-profit completes the Application for Transportation Services and returns it to the Administrative Assistant in Transportation.
  2. Once the application is approved – the organization may then complete the External Trip Request and submit it to Salem Keizer Dispatch at The organization agrees to pay the external rate for service.
  3. Dispatch will evaluate its resources in order to provide the trip. If the trip falls within the trip guidelines and resources are available, a trip will be arranged.

Please note: Trips on student contact days must fall within the hours of 9:15 a.m.-2 p.m. or after 4:30 p.m.

Rental rates


  • Hourly Rate: $102.71 per hour

Buses and drivers (trips)

  • Bus Rate: $1.58 per mile
  • Van Rate: $0.83 per mile
  • Driver Hourly Rate: $47.11 per hour
  • Driver Overtime Rate: $70.67 per hour

Overnight trips

  • Meals and Lodging: Overnight trips generally incur costs for meals and lodging, according to the GSA per diem rates.
  • Driving Time: Drivers are to have a set schedule, including time off the clock, per Commercial Driver License requirements.

Additional Information

Drivers are paid from transportation to and transportation back. Any trip in excess of 4½ hours entitles the driver to a duty-free meal period. Teachers and coaches are asked to work with drivers to establish a mutually agreeable time for the driver’s duty-free meal break that will not inhibit service to the school activity. No meal reimbursement is necessary; driver’s time is paid straight through in lieu of meal reimbursement with the exception of overnight trips. Field trips are restricted to specific travel times. Transportation Dispatch can help locate contract operators for needs during bus route hours.

Please note: When renting a bus, it is the renter’s responsibility to assume costs of repairs in the event of damage.

Field Trip Rental Docs & Forms

Bus Rental Fee Rates
Rates & Fees for External Customers
PDF Bus Request Form for External Customers ♦ TRN-F025
Application for Transportation Services


PDF Bus Request Form for External Customers ♦ TRN-F025
Bus Request Form