New Employee Training & Paperwork
at Salem-Keizer Public Schools!
New Employee Forms and Information
As part of the employment process new Salem-Keizer employees must complete the new employee paperwork.
If you are a new licensed employee, please use the list on the left. If you are a new classified (support staff) employee, use the right column.
Click on the titles below to open and download the forms. These forms must be completed on or before your start date. Please bring them to Human Resources, located at 2450 Lancaster Dr NE in Salem; open 8:00 AM – 5:00 PM, Monday – Friday).
Please bring appropriate ID from section A or sections B & C (on the I-9 instructions) so you can complete the I-9 when you deliver your payroll paperwork.
New Classified Employee
Paperwork & Training
New Employee FAQs
Licensed Employees Questions & Answers
Salem-Keizer is a drug free workplace. Only safety-sensitive employees, i.e., transportation employees, are subject to pre-employment drug testing. See Administrative Policy HUM-A030 for additional information.
Employees are required to wear a district-issued ID badge while on duty – see Administrative Policy HUM-A026.
Yes, you will receive an “Assignment Letter” right after the official offer and then an official contract once your name has been presented to the School Board at their monthly meeting.
Yes, licensed employees have seven (7) paid holidays.
Holidays include:
- Labor Day
- Veteran’s Day
- Thanksgiving Day
- the day following Thanksgiving
- Christmas Day
- New Year’s Day
- Memorial Day
Yes, your insurance will become effective the first day after your first paycheck (October 1 for most new hires). See the Employee Benefits page for more details.
- For licensed employees, three school years (minimum 135 paid contract days). You will gain contract status on your fourth year.
- Temporary licensed employees do not serve a probation period.
All licensed employees are paid on equal monthly checks on the last business day of the month. Licensed employees hired for the entire school year will receive the first paycheck on September 30 and the last three full paychecks on June 30.
Yes, licensed employees may use the in-district transfer process or directly apply to any vacant positions.
Up to 75 days of unused sick leave may be transferred between Oregon districts. Human Resources will request this from your last Oregon district while verifying experience.
All employees are covered by worker’s compensation insurance. Supervisors must be notified of an on-the-job injury or illness as soon as possible.
QAM is a continuous improvement process that demonstrates our commitment to our students. For further information see the District Policies, Procedures, and Forms for External Use on the District website.
- Sick leave (accrue 1 day/month),
- Personal leave (front-loaded 3 days/year)
- Family illness (front-loaded 5 days/year)
- Bereavement, if needed (5 days per situation)
Several options are available, including a paper check, direct deposit or Visa Paycard. For more information, please contact the Payroll Department.
Probationary/Contract employees receive a step increase on July 1st, if in paid status for a minimum full semester or 4.5 months.
All licensed staff participate in LEGENDS, an ongoing cycle of performance feedback, reflection, and growth. Summative evaluations are provided for licensed staff as follows:
- Probationary and Temporary licensed staff receive a summative evaluation annually
- Contract licensed staff receive a summative evaluation once every two years
All District employees have an e-mail address. Carefully review the District policy HUM-A003 regarding staff use of the District’s electronic communications system.
All personnel files are kept in the Human Resources Department. By appointment, an employee may review his/her file during regular work hours.
All employees are automatically enrolled in the Public Employees Retirement System (PERS). Current PERS members will automatically receive the monthly 6% district paid pick-up effective on the first paycheck. New public-employee hires will receive the same pick-up when they have met the PERS six month waiting period (may be longer for part-time hires).
Classified Employees Questions & Answers
All new employees (and some returning employees) hired into classified positions are required to be fingerprinted. The employee is responsible for paying the fingerprinting fee but can elect to have the amount deducted from their paycheck in one or two increments. For additional information see Administrative Policy HUM-A005, Work Instruction HUM-W023 or contact Human Resources at (503) 399-3061
Salem-Keizer is a drug free workplace. Only safety-sensitive employees, i.e., transportation employees, are subject to pre-employment drug testing. See Administrative Policy HUM-A030 for additional information.
Overtime/comp time is available to classified employees who work over 40 hours per week. All overtime/comp time must be approved in advance by a supervisor.
Permanent and limited classified employees are not eligible for transfer during their probation period.
Temporary classified employees are not eligible for transfer.
Employees are required to wear a district-issued ID badge while on duty – see Administrative Policy HUM-A026.
Permanent and limited term twelve-month classified employees have ten paid holidays; others receive those occurring during their scheduled work periods.
Holidays include:
- Labor Day
- Veteran’s Day
- Thanksgiving Day
- Day following Thanksgiving
- Christmas Eve
- Christmas Day
- New Year’s Day
- Martin Luther King Jr. Day (12 month employees only)
- Memorial Day
- Independence Day
Temporary employees do not receive holiday pay.
Permanent and limited term classified employees working at least 20 hours/week are eligible for the vacation benefit. Vacation is accruing during the probation period, but cannot be used until the probation period is completed.
No – classified employees are not contracted employees.
Permanent and limited-term classified employees working 20 hours a week or more will be eligible for insurance benefits. The insurance premium for eligible employees and family members is partially paid by the District.
All permanent and limited term classified employees serve a six month probation period.
Temporary employees do not serve a probation period.
All employees are paid on the last business day of the month.
Up to 75 days of unused sick leave may be transferred between Oregon districts. Human Resources will request this from your last Oregon district while verifying experience.
All employees are covered by worker’s compensation insurance. Supervisors must be notified of an on-the-job injury or illness as soon as possible.
QAM is a continuous improvement process that demonstrates our commitment to our students. For further information see the District Policies, Procedures, and Forms for External Use on the District website.
Sick leave, family illness and bereavement are the only paid leaves available during the probation period for permanent and limited term classified employees.
Temporary classified employees are eligible for sick leave only.
Several options are available, including a paper check, direct deposit or Visa Paycard. For more information, please contact the Payroll Department.
Classified employees who have completed their probationary period may take vacation with a supervisor’s approval up to the total amount accumulated.
New classified employees hired before January 1st receive a step increase on July 1st.
New permanent and limited-term classified employees receive an evaluation at the end of their six-month probation period. All other employees are evaluated annually.
Temporary employees do not receive evaluations.
All District employees have an e-mail address. Carefully review the District policy HUM-A003 regarding staff use of the District’s electronic communications system.
All personnel files are kept in the Human Resources Department. By appointment, an employee may review his/her file during regular work hours.
All employees are automatically enrolled in the Public Employees Retirement System (PERS). Current PERS members will automatically receive the monthly 6% district paid pick-up effective on the first paycheck. New public-employee hires will receive the same pick-up when they have met the PERS six month waiting period (may be longer for part-time hires).
Licensure Quick Guide & Tips
(Prepared by SKSD)
Teacher Standards and Practice Commission (TSPC)
Who: Recent Oregon Graduate
License Type: Preliminary (3 year license)
Items to Submit:
- C1 – Online Application (https://apps.oregon.gov/TSPC/eLicense)
- Fee – $150, paid through application ($140 license, $10 NIC portal admin fee)
- Official Transcripts (after degree awarded)
- C2 – University submits on your behalf
Who: Out of State Applicant
License Type: Reciprocal (1 year license)
Items to Submit:
- C1 – Online Application (https://apps.oregon.gov/TSPC/eLicense)
- Fee – $200, paid through application ($190 license, $10 NIC portal admin fee)
- Fingerprints & fee ($57)
- Official Transcripts
- Copy of current, active state license
- Test scores (taken for current licensure)
When Reciprocal Licenses are issued, a letter is emailed from TSPC to the applicant with
details on what is needed to renew a Preliminary license. These requirements will
include:
- Civil Rights Test ($95) – Oregon specific test
- Possibly other tests, depending on what state you come from
- NO PDUs are required
- C1 – Online Application (https://apps.oregon.gov/TSPC/eLicense)
- Fee – $150, paid through application ($140 license, $10 NIC portal admin fee)
- Applicants have one year from issue date to complete these requirements.
Helpful Licensure Tips:
- There is a 2-3 month wait time for license. Submit all items ASAP. We can help if your
license is still pending close to your start date, but it may cost an additional $159
to expedite it and all material must be submitted prior. - Check your license through Educator Look Up:
- Submit your full name, birthdate and last 4 digits of social security number to
access full details, including official letters sent from TSPC regarding your license. - Printable copies of license available through “Image” next to expiration date.
- Submit your full name, birthdate and last 4 digits of social security number to
- TSPC’s Official First-Time Licensure Guide
- Contact Salem-Keizer HR department if you encounter any issues (503.399.3061)
Updated by SKSD 7/2016