New Employee Training & Paperwork

New Employee Training & Paperwork 2018-04-17T12:08:00+00:00

Salem-Keizer Public Schools Logo

Salem-Keizer Public Schools

Human Resources

Lancaster Professional Center
2450 Lancaster Dr. NE
Salem, Oregon 97305

503-399-3000

Welcome
to your new job
at Salem-Keizer Public Schools!

New Employee Forms and Information

As part of the employment process new Salem-Keizer employees must complete the new employee paperwork.

If you are a new licensed employees, please use the list on the left. If you are a new classifed employee, use the right column.

Click on the titles below to open and download the forms. Complete these forms within seven (7) days of your start date and bring them to the Human Resources, located at 2450 Lancaster Drive NE in Salem.

Please bring appropriate ID from section A or sections B & C (on the I-9 instructions) so you can complete the I-9 when you deliver your payroll paperwork. 

New Licensed Employee Paperwork & Training

Required Payroll Paperwork for New Licensed Employees

  1. Employment Authorization (Form I-9) – Save PDF to your computer before filling out. A fillable PDF form requires Adobe Acrobat to save inputted information. 
  2. Employee’s Withholding Allowance Certificate (Form W-4)
  3. Public Employee Retirement System (PERS Instruction Form)
  4. Equal Employment Opportunity (EEO Form)
  5. Staff User Agreement for District Computers, Mobile Devices, Network, Email, and the Internet
  6. Policy Book
  7. Policies Checklist

Optional Payroll Forms for New Licensed Employees

  1. Direct Deposit Authorization (Optional)
  2. Sick Leave Bank Enrollment Form (Optional)

Please complete these forms within seven (7) days and bring them to the Human Resources, located at 2450 Lancaster Drive NE in Salem. Please bring appropriate ID from section A or sections B & C (on the I-9 instructions) so you can complete the I-9 when you deliver your payroll paperwork.

Licensed Employee Benefits

Other Useful & Important Information

Licensed Staff,

If you have any questions, please contact Allison Handley or Bobbie Sinerius in Human Resources at 503-399-3061.

New Classified Employee Papework & Training

Required Payroll Paperwork for New Classified Employees

  1. Employment Authorization (Form I-9) – – Save PDF to your computer before filling out. A fillable PDF form requires Adobe Acrobat to save inputted information. 
  2. Employee’s Withholding Allowance Certificate (Form W-4)
  3. Public Employee Retirement System (PERS Instructions)
  4. Equal Employment Opportunity (EEO Form)
  5. Classified Pay Election Form (Only for less than 12-month employees; excludes Temporary Employees, Crossing Guards, Bus Drivers and 12-month Employees)
  6. Staff User Agreement for District Computers, Mobile Devices, Network, Email, and the Internet
  7. Policy Book
  8. Policies Checklist

Optional Payroll Forms for New Classified Employees

  1. Direct Deposit Authorization (Optional)
  2. Sick Leave Bank Enrollment Form (Optional)

Please complete these forms within seven (7) days and bring them to the Human Resources, located at 2450 Lancaster Drive NE in Salem. Please bring appropriate ID from section A or sections B & C (on the I-9 instructions) so you can complete the I-9 when you deliver your payroll paperwork.

Classified Employee Benefits

Other Important Information

Classified Staff,

If you have any questions, please contact Kim Angle or Ashlie Cowles in Human Resources at 503-399-3061.

New Employee FAQs

Licensed Employees Questions & Answers

Are all new employees drug tested? 2018-04-30T13:24:34+00:00

Salem-Keizer is a drug free workplace. Only safety-sensitive employees, i.e., transportation employees, are subject to pre-employment drug testing. See Administrative Policy HUM-A030 for additional information.

Do all employees have to wear an ID badge? 2018-04-30T13:23:13+00:00

Employees are required to wear a district-issued ID badge while on duty – see Administrative Policy HUM-A026.

Do I have to join the educators’ union? 2018-04-30T13:23:34+00:00

Membership in the Association of Salem-Keizer Education Association (SKEA) is voluntary. A fair share deduction will be made from the checks of non-SKEA members. Dues are collected September through May. Approximate deduction for all full-time licensed staff is approximately$100/month pre-taxed (pro-rated for part-time FTE).

Do license staff receive a contract? 2018-04-30T13:25:36+00:00

Yes, you will receive an “Assignment Letter” right after the official offer and then an official contract once your name has been presented to the School Board at their monthly meeting.

Do licensed employees have paid holidays? 2018-04-30T13:23:53+00:00

Yes, licensed employees have seven (7) paid holidays.

Holidays include:

  • Labor Day
  • Veteran’s Day
  • Thanksgiving Day
  • the day following Thanksgiving
  • Christmas Day
  • New Year’s Day
  • Memorial Day
Do licensed staff have health insurance benefits? 2018-04-30T13:24:18+00:00

Yes, your insurance will become effective the first day after your first paycheck (October 1 for most new hires). See the Employee Benefits page for more details.

How long is the licensed employee probation period? 2018-04-30T13:10:08+00:00
  • For licensed employees, three school years (minimum 135 paid contract days). You will gain contract status on your fourth year.
  • Temporary licensed employees do not serve a probation period.
How often do licensed employees get paid? 2018-04-30T13:25:25+00:00

All licensed employees are paid on equal monthly checks on the last business day of the month. Licensed employees hired for the entire school year will receive the first paycheck on September 30 and the last three full paychecks on June 30.

May I apply for other District positions during my probation period? 2018-04-30T13:10:00+00:00

Yes, licensed employees may use the in-district transfer process or directly apply to any vacant positions.

May I have my sick leave transferred from another Oregon education employer? 2018-04-30T13:24:01+00:00

Up to 75 days of unused sick leave may be transferred between Oregon districts. Human Resources will request this from your last Oregon district while verifying experience.

What happens if I am hurt on the job? 2018-04-30T13:23:43+00:00

All employees are covered by worker’s compensation insurance. Supervisors must be notified of an on-the-job injury or illness as soon as possible.

What is QAM (Quality Assurance Model)? 2018-04-30T13:22:54+00:00

QAM is a continuous improvement process that demonstrates our commitment to our students. For further information see the District Policies, Procedures, and Forms for External Use on the District website.

What kind of leaves do licensed staff have available? 2018-04-30T13:24:09+00:00
  • Sick leave (accrue 1 day/month),
  • Personal leave (front-loaded 3 days/year)
  • Family illness (front-loaded 5 days/year)
  • Bereavement, if needed (5 days per situation)
What options are available to me for receiving my check? 2018-04-30T13:24:52+00:00

Several options are available, including a paper check, direct deposit or Visa Paycard. For more information, please contact the Payroll Department.

When do licensed employees move to the next step in the salary schedule? 2018-04-30T13:10:29+00:00

Probationary/Contract employees receive a step increase on July 1st, if in paid status for a minimum full semester or 4.5 months.

When will licensed staff receive evaluations? 2018-04-30T13:10:19+00:00

All licensed staff participate in LEGENDS, an ongoing cycle of performance feedback, reflection, and growth. Summative evaluations are provided for licensed staff as follows:

  • Probationary and Temporary licensed staff receive a summative evaluation annually
  • Contract licensed staff receive a summative evaluation once every two years
Will I have a District e-mail address? 2018-04-30T13:23:21+00:00

All District employees have an e-mail address. Carefully review the District policy HUM-A003 regarding staff use of the District’s electronic communications system.

Will I have a personnel file? 2018-04-30T13:23:03+00:00

All personnel files are kept in the Human Resources Department. By appointment, an employee may review his/her file during regular work hours.

Will I have a retirement plan? 2018-04-30T13:24:27+00:00

All employees are automatically enrolled in the Public Employees Retirement System (PERS). Current PERS members will automatically receive the monthly 6% district paid pick-up effective on the first paycheck. New public-employee hires will receive the same pick-up when they have met the PERS six month waiting period (may be longer for part-time hires).

Classified Employees Questions & Answers

Are all new classified employees fingerprinted? 2018-04-30T13:24:40+00:00

All new employees (and some returning employees) hired into classified positions are required to be fingerprinted. The employee is responsible for paying the fingerprinting fee but can elect to have the amount deducted from their paycheck in one or two increments. For additional information see Administrative Policy HUM-A005, Work Instruction HUM-W023 or contact Human Resources at (503) 399-3061

Are all new employees drug tested? 2018-04-30T13:24:34+00:00

Salem-Keizer is a drug free workplace. Only safety-sensitive employees, i.e., transportation employees, are subject to pre-employment drug testing. See Administrative Policy HUM-A030 for additional information.

Are classified staff eligible for overtime and/or comp time? 2018-04-30T13:09:01+00:00

Overtime/comp time is available to classified employees who work over 40 hours per week. All overtime/comp time must be approved in advance by a supervisor.

Can support staff pply for other District positions during the probation period? 2018-04-30T13:09:21+00:00

Permanent and limited classified employees are not eligible for transfer during their probation period.

Temporary classified employees are not eligible for transfer.

Do all employees have to wear an ID badge? 2018-04-30T13:23:13+00:00

Employees are required to wear a district-issued ID badge while on duty – see Administrative Policy HUM-A026.

Do classified employees have paid holidays? 2018-04-30T13:08:51+00:00

Permanent and limited term twelve-month classified employees have ten paid holidays; others receive those occurring during their scheduled work periods.

Holidays include:

  • Labor Day
  • Veteran’s Day
  • Thanksgiving Day
  • Day following Thanksgiving
  • Christmas Eve
  • Christmas Day
  • New Year’s Day
  • Martin Luther King Jr. Day (12 month employees only)
  • Memorial Day
  • Independence Day

Temporary employees do not receive holiday pay.

Do classified staff accrue vacation time during probation? 2018-04-30T13:09:31+00:00

Permanent and limited term classified employees working at least 20 hours/week are eligible for the vacation benefit. Vacation is accruing during the probation period, but cannot be used until the probation period is completed.

Do classified staff receive a contract? 2018-04-30T13:22:47+00:00

No – classified employees are not contracted employees.

Do I have to join the support professionals’ union? 2018-04-30T13:15:46+00:00

Membership in the Association of Salem-Keizer Education Support Professionals (ASK ESP) is voluntary. A fair share deduction will be made from the checks of non-ASK ESP members. Dues are collected October through June.

Temporary employees are not covered by the collective bargaining agreement.

Do support staff have health insurance benefits? 2018-04-30T13:22:20+00:00

Permanent and limited-term classified employees working 20 hours a week or more will be eligible for insurance benefits. The insurance premium for eligible employees and family members is partially paid by the District.

How long is classified job probation period? 2018-04-30T13:09:49+00:00

All permanent and limited term classified employees serve a six month probation period.

Temporary employees do not serve a probation period.

How often are classified employees paid? 2018-04-30T13:22:37+00:00

All employees are paid on the last business day of the month.

May I have my sick leave transferred from another Oregon education employer? 2018-04-30T13:24:01+00:00

Up to 75 days of unused sick leave may be transferred between Oregon districts. Human Resources will request this from your last Oregon district while verifying experience.

What happens if I am hurt on the job? 2018-04-30T13:23:43+00:00

All employees are covered by worker’s compensation insurance. Supervisors must be notified of an on-the-job injury or illness as soon as possible.

What is QAM (Quality Assurance Model)? 2018-04-30T13:22:54+00:00

QAM is a continuous improvement process that demonstrates our commitment to our students. For further information see the District Policies, Procedures, and Forms for External Use on the District website.

What kind of leaves do classified staff have available during the probation period? 2018-04-30T13:09:39+00:00

Sick leave, family illness and bereavement are the only paid leaves available during the probation period for permanent and limited term classified employees.

Temporary classified employees are eligible for sick leave only.

What options are available to me for receiving my check? 2018-04-30T13:24:52+00:00

Several options are available, including a paper check, direct deposit or Visa Paycard. For more information, please contact the Payroll Department.

When can classified employees use vacation time? 2018-04-30T13:08:43+00:00

Classified employees who have completed their probationary period may take vacation with a supervisor’s approval up to the total amount accumulated.

When do classified employess move to the next step in the salary schedule? 2018-04-30T13:22:29+00:00

New classified employees hired before January 1st receive a step increase on July 1st.

When do classified staff receive evaluations? 2018-04-30T13:10:49+00:00

New permanent and limited-term classified employees receive an evaluation at the end of their six-month probation period. All other employees are evaluated annually.

Temporary employees do not receive evaluations.

Will I have a District e-mail address? 2018-04-30T13:23:21+00:00

All District employees have an e-mail address. Carefully review the District policy HUM-A003 regarding staff use of the District’s electronic communications system.

Will I have a personnel file? 2018-04-30T13:23:03+00:00

All personnel files are kept in the Human Resources Department. By appointment, an employee may review his/her file during regular work hours.

Will I have a retirement plan? 2018-04-30T13:24:27+00:00

All employees are automatically enrolled in the Public Employees Retirement System (PERS). Current PERS members will automatically receive the monthly 6% district paid pick-up effective on the first paycheck. New public-employee hires will receive the same pick-up when they have met the PERS six month waiting period (may be longer for part-time hires).

Licensure Quick Guide & Tips

(Prepared by SKSD)

Teacher Standards and Practice Commission (TSPC)

Who: Recent Oregon Graduate
License Type: Preliminary (3 year license)
Items to Submit:

  • C1 – Online Application (https://apps.oregon.gov/TSPC/eLicense)
  • Fee – $150, paid through application ($140 license, $10 NIC portal admin fee)
  • Official Transcripts (after degree awarded)
  • C2 – University submits on your behalf

Who: Out of State Applicant
License Type: Reciprocal (1 year license)
Items to Submit:

  • C1 – Online Application (https://apps.oregon.gov/TSPC/eLicense)
  • Fee – $200, paid through application ($190 license, $10 NIC portal admin fee)
  • Fingerprints & fee ($57)
  • Official Transcripts
  • Copy of current, active state license
  • Test scores (taken for current licensure)

When Reciprocal Licenses are issued, a letter is emailed from TSPC to the applicant with
details on what is needed to renew a Preliminary license. These requirements will
include:

  • Civil Rights Test ($95) – Oregon specific test
  • Possibly other tests, depending on what state you come from
  • NO PDUs are required
  • C1 – Online Application (https://apps.oregon.gov/TSPC/eLicense)
  • Fee – $150, paid through application ($140 license, $10 NIC portal admin fee)
  • Applicants have one year from issue date to complete these requirements.

Helpful Licensure Tips:

  • There is a 2-3 month wait time for license. Submit all items ASAP. We can help if your
    license is still pending close to your start date, but it may cost an additional $159
    to expedite it and all material must be submitted prior.
  • Check your license through Educator Look Up:
    • Submit your full name, birthdate and last 4 digits of social security number to
      access full details, including official letters sent from TSPC regarding your license.
    • Printable copies of license available through “Image” next to expiration date.
  • TSPC’s Official First-Time Licensure Guide
  • Contact Salem-Keizer HR department if you encounter any issues (503.399.3061)

Updated by SKSD 7/2016