Substitute Services Transitioning to Edustaff July 1

We want to share an important update about how substitute services will be supported in our district beginning July 1, 2026. After careful consideration, we have partnered with Edustaff, LLC to provide contracted services for substitutes because of their extensive experience supporting school districts and our confidence that they can provide strong service and responsive support for our substitute staff.

This means that, beginning July 1, 2026, Edustaff will become the employer for substitute employees serving in Salem-Keizer Public Schools. Substitutes who transition to Edustaff can continue working in our schools and supporting our students and staff, while Edustaff will manage employment-related processes such as onboarding, payroll, and substitute support. Substitutes who transition to Edustaff will continue to receive the competitive substitute pay rates established by our district.

This change will take effect on July 1, 2026. To continue serving as a substitute in Salem-Keizer Public Schools after July 1, 2026, substitutes will need to complete the transition to employment with Edustaff prior to that date and within the planned timeframe (see schedule listed below).

Sick Time Leave

The most popular question we have received has to do with accrued sick time hours. As you may know, by default, sick time hours are not transferrable between employers. We also heard how important these hours are to you. In an effort to respond to your feedback and make this transition as easy as possible, the district and Edustaff have agreed to hold you harmless as you transition to Edustaff. This means the same number of sick time hours you have available on June 30, 2026, will be available to you for use beyond June 30, 2026, as long as you become an Edustaff employee prior to July 1.

Getting Started with EduStaff

To get started, please visit www.edustaff.org, click “Apply”, enter "Salem" in the search box, select the licensed or classified option, and follow the steps provided. The application process concludes with scheduling a 30-minute Right Start Meeting.

You will also receive additional instructions from Edustaff to guide you through registration. The process is designed to be user-friendly and should take only a short amount of time to complete.

The Right Start Meeting is designed to officially welcome you to Edustaff, verify your identification, collect required documents, and answer any questions you may have.

Edustaff Right Start Meeting Dates, Times & Locations

Dates and Meeting Times (30-minutes increments)

• Tuesday, May 26 (9 a.m.-4 p.m.)
• Tuesday, June 2 (10 a.m.-5 p.m.)
• Wednesday, June 3 (9 a.m.-4 p.m.)
• Tuesday, June 9 (9 a.m.-4 p.m.)

Location

Portland Road Professional Center
4760 Portland Rd NE
Salem, OR 97305
Room 4

Questions

We value the service substitutes provide to Salem-Keizer Public Schools and are committed to supporting everyone throughout this transition. We will work closely with Edustaff to make the process as smooth and straightforward as possible. If you have any questions, please contact Edustaff directly by emailing contact@edustaff.org, or by using the live chat feature available at www.edustaff.org.

For more information on substituting in Salem-Keizer Public Schools, please visit our Substitutes page.