Community Engagement

Salem-Keizer Public Schools aims to create strong relationships with the community. By working together, we can enhance resources for students, families, staff, and schools, while also supporting the goals of the district's Integrated Plan.

Our district, students, and families greatly benefit from the positive impact of community support. We thank our community partners for their time, donations, before- and after-school support, and more.

To share your ideas on partnering with our district or supporting our schools, please contact Caleb Roberts or Yuri Coronado.

This overview explains how non-school organizations can submit materials to be reviewed for sharing with school communities. 

What are “Materials”?

Materials can be flyers, postcards, brochures, posters or any other media that you want to share widely. 

Reviewing and Approving Your Materials

1. Check that your materials meet these requirements:

• Provide both English and Spanish versions.
• List the event’s name, location, date, and time.
• List the contact person’s name, phone number, or email address.
• Include the sponsoring agency’s name.
• List any costs (events for students should be free or reasonably priced).
• Check that grammar, punctuation and visual presentation are age-appropriate.
• Include the following statement:
  • (English) "This information is provided as a public service for non-school organizations, with the understanding that Salem-Keizer Public Schools makes no recommendation or endorsement of the activity or product represented in this publication."
  • (Spanish) "Esta información se proporciona como un servicio público para organizaciones no escolares, con el entendimiento de que las Escuelas Públicas de Salem-Keizer no hacen ninguna recomendación o respaldo de la actividad o producto representado en esta publicación."
• We cannot share materials that:
  • Are offensive, inappropriate, or disrupt learning.
  • Violate SKPS, state or federal non-discrimination policies.
  • Encourage dangerous behavior.
  • Support illegal activities, violence, or hatred.
  • Conflict with our curriculum or policies.
  • Promote political or religious perspectives.
• If you want schools to share your materials online or digitally, please provide an ADA complaint PDF of your materials. The Northwest ADA Center shares how to create ADA accessible documents, and Microsoft has an Accessibility Checker.

2. Submit your materials

• Email info@salkeiz.k12.or.us a copy of your materials, along with a cover letter
• Your cover letter (written on your organization’s letterhead if possible) should explain what you are promoting and who you would like the information to be shared with (students, parents, staff, etc.)

3. Allow one week for your materials to be reviewed

• Our Community Relations and Communications office will review and check that your materials meet our requirements.
• You will be notified within one week if:
  • Your materials are approved
  • Your materials need edits or clarification
  • Your materials are denied (and the reason why)
  • If approved, we will stamp your cover letter to show that your materials meet our requirements.

4. Begin sharing your materials

• Contact the schools that you wish to share your materials and check that they participate in the flyer distribution program. 
• Schools have the following options when sharing materials:
  • Send materials home with students
  • Display materials on a community table or bulletin board
  • Include in the school newsletter or share on ParentSquare (materials must be ADA compliant)
  • Choose not to participate in the flyer distribution program
• School principals make the final decision on sharing approved materials with their school community, even if materials are approved by the Community Relations and Communications office.
• You are responsible for printing your materials and delivering them to schools for them to share (you can request enrollment numbers for schools when you email info@salkeiz.k12.or.us).
• Provide schools with your cover letter showing the stamp of approval along with your materials.

Thank you for your support!

Thank you for sharing resources that support our students and families. We may also share your information and materials with our staff who support and work directly with families to  connect them with resources.
 

Community members can stay up to date with the latest news and stories from Salem-Keizer Public Schools by subscribing to our newsletter, We Are Salem-Keizer. Receive regular updates and important announcements about our schools, programs and district!

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