Mailing Services Specialist 1

PURPOSE

To improve student achievement by performing coordination functions related to receiving and sending U. S. mail and oversee the distribution of departmental and school mail.

CLASS CHARACTERISTICS

This is the journey level class in the Mailing Services series. This class is distinguished from the Mailing Services Clerk by the higher level of responsibility assumed and the complexity of duties assigned.

SUPERVISION RECEIVED AND EXERCISED

1. Receives general supervision from assigned supervisory personnel. Methods of performing tasks are outlined or explained in general terms and work is reviewed by a supervisor at regular intervals during progress and upon completion.
2. Exercises functional and technical supervision over assigned mail services personnel.

ESSENTIAL FUNCTIONS OF THE JOB

May include, but are not limited to, the following

1. Ensuring that all district mail complies with regulations and continued use of the district’s mail permit as nonprofit.
2. Interacting with customers to develop cost effective solutions to mailing projects.
3. Coordinating sorting and distributing of inter-school mail as received in the mailing center.
4. Assisting customers with the use of electronic mailing lists to reduce mailing and labor costs.
5. Using mailing software to sort District mail through the Coding Accuracy Support System (CASS), Presort Accuracy, Validation, and Evaluation (PAVE)
6. Using the National Change of Address Linkage System (NCOA Link) to update change-of-address information for students, employees, and business partner’s mailing lists.
7. Performing file maintenance activities such as backing-up automated files, transferring files between computer systems and implements file naming and archiving standards.
8. Operating labeling, tabbing, inserting, ink-jetting, and mail posting equipment, and mail shipping accounting software.
9. Operating a forklift and delivery van.
10. Maintaining regular and consistent attendance and punctuality. Performing related duties consistent with job description and assignment.

MINIMUM QUALIFICATIONS

Knowledge of

1. Principles and practices of government mail systems, including postal rules and regulations.
2. Principles and practices of address standards as it relates to USPS automation, carrier route, presort, and non-profit discounts.
3. Standards and practices of USPS presort programs such as 3/5 digit, automation, enhanced carrier route Line of Travel (LOT), etc.
4. Postal regulations as it pertains to nonprofit eligibility.
5. Practices and procedures for safe material handling and equipment operation
6. General principles of office records maintenance.
7. Office practices, procedures and computer equipment.

Ability to

1. Acquire the MQC (Mailpiece Quality Controlled) certificate through the United States Postal Service.
2. Understand, interpret, and apply various postal rules and regulations to different classifications of mail.
3. Operate office machines and equipment.
4. Word process at a speed necessary for successful job performance.
5. Analyze and solve problems, understand and use technical manuals, plan and prioritize workload requirements.
6. Maintain microcomputer controlled mailing equipment.
7. Maintain labeling, tabbing, inserting, ink-jetting, and Mail Posting equipment.
8. Communicate technical concepts to non-technical audiences.
9. Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training:

Any combination of experience and training that would provide the required knowledge and abilities is appropriate. A representative way to obtain the knowledge and abilities would be:

Experience

Two years of experience of responsible mail processing experience that includes using database software to record, manipulate, and report on large amounts of information; using mail-sorting software e.g., CASS to certify and sort electronic mailing lists; using the Addressing Certification System (ACS) service to correct mailing addresses; using USPS presort programs 3/5 digit automation; and using Enhanced carrier route LOT and Enhanced carrier route automation.

Training

1. Equivalent to the completion of the twelfth grade.
2. MQC (Mailpiece Quality Controlled) certificate through the United States Postal Service.

Special Requirements

Possession of or ability to obtain a valid Oregon Driver’s License

Work Environment

Climate controlled office/production setting with temperatures ranging from mild to moderate cold heat. Exposure to noise levels from moderate to loud and occasional to frequent time periods.

Physical Requirements

On feet all day, with bending, lifting, standing, twisting, walking and kneeling. Must be able to lift 50- 70 pounds repeatedly throughout the day. Meet strict deadlines. Safety equipment is available to be used. Hearing and speaking, to exchange information; seeing to perform assigned duties; sitting for extended periods of time; dexterity of hands and fingers to operate equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files, reports and supplies; lifting light objects. Operation of a forklift.