Manager, Payroll

Primary Function

To oversee the District's payroll operations, ensuring timely and accurate processing of wages and benefits while maintaining compliance with relevant laws, regulations, collective bargaining agreements and District policies and procedures.

Supervised By

Director of Budget & Financial Services and/or an appointed designee.

Responsibilities

1. Maintains a professional code of ethics and values.
2. Responds to internal and external customers, partners, and stakeholders in a timely, accurate, and courteous manner.
3. Models the routine, intentional and effective use of technology in daily work, including communications, organization, and management tasks.
4. Plans, oversees, and coordinates the timely and accurate execution of District payroll functions.
5. Ensures timely and accurate payment of wages and benefits.
6. Ensures timely and accurate payment and reporting of state and federal tax withholdings.
7. Verifies compliance of payroll activities with District collective bargaining agreements and state and federal laws, rules, and regulations.
8. Coordinates and communicates payroll deadlines and processes with other departments.
9. Oversees the administration of the District’s Public Employees Retirement System (PERS) reporting system, liability accounts, and internal reporting.
10. Develops, implements, and documents payroll policies, processes, and procedures.
11. Oversees and coordinates the testing and implementation of payroll system enhancements and system upgrades with Technology and Information Services (TIS), Human Resources (HR), and Budget and Accounting staff.
12. Supervises payroll staff, including directing and planning work assignments and ensuring appropriate staff training.
13. Ensures timely compliance with inquiries and audits, including interfacing with external auditors and state and federal agencies.
14. Remains current on all relevant changes in tax laws, governmental regulations, collective bargaining agreements, District policies and benefits, and payroll accounting.

Additional Functions

Performs other related duties as assigned.

Minimum Qualifications

Knowledge of

1. Payroll functions, including preparation, balancing, internal controls and payroll taxes.
2. Payroll and accounting Enterprise Resource Planning (ERP) systems.
3. Principal and practices of work organization and simplification.

Ability to

1. Lead, organize and review the work of assigned staff.
2. Analyze and prepare complex payroll reports.
3. Develop, recommend, implement, and evaluate payroll systems and procedures.
4. Evaluate and establish work priorities.
5. Effectively communicate and maintain working relationships with other employees, auditors, and representatives of governmental or financial agencies.
6. Express ideas, proposals, and recommendations effectively, both orally and in writing.
7. Multi-task with the ability to adapt quickly to changing situations.
8. Demonstrate working knowledge of Payroll module of the ERP system and related peripheral equipment and software, including but not limited to Microsoft Office and Frontline.
9. Maintain a flexible work schedule if needed for off work hours for completion of projects to meet deadlines.
10. Travel to other District locations as needed.

Experience, Education, and Training:

Any combination of experience and training that would provide the required knowledge and abilities is appropriate. A representative way to obtain the knowledge and abilities would be:

1. Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance or a related field.
2. Five (5) or more years of progressively responsible experience in professional or technical payroll experience including computerized payroll or accounting systems and responsibility for leading, supervising and directing work of staff.

Work Environment

Climate controlled office setting and exposure to moderate noise intensity levels.

Physical Requirements

Frequent reaching, handling, fingering, talking and hearing. Mobility to work in a typical office setting and use standard office equipment. Stamina to remain seated and maintain concentration for an extended period and/or to frequently move from sitting position to standing, walking, stooping and kneeling. Hearing and speech to communicate in person or over the telephone.

Vision: Frequent near acuity; occasional far acuity. Vision to read printed materials, computer screens and/or other monitoring devices.

Strength: Sedentary/Light – Exert force to 15 pounds occasionally or a negligible amount of force frequently to lift, carry, push, pull or move objects.

Minimum Term of Employment

Twelve months.

Salary Level

Placement on the current Salem-Keizer Public Schools administrative employee salary schedule.

Evaluation

Performance of this position will be evaluated according to the District’s process for the evaluation of administrative personnel.