Coordinator, Procurement

Location: Business Services
Classification: Administrative
Reports to: Director, Business Services
Supervisory Responsibilities: Yes
Salary Grade: 208A – Administrative Salary Schedule
Terms of Employment: 12 months (260 days)
FLSA Status: Exempt

Position Summary

The Coordinator, Procurement provides strategic leadership for the district's procurement, contracting, and purchasing functions to ensure the responsible stewardship of public resources, compliance with applicable procurement laws, and efficient delivery of goods and services that support student success and district operations. The role accomplishes this by developing procurement strategies, overseeing competitive solicitation and contract administration processes, establishing purchasing policies and procedures, and leading continuous improvement efforts that promote operational excellence, transparency, fiscal responsibility, and equitable access to district contracting opportunities. The position collaborates closely with district leadership, schools, departments, legal counsel, vendors, and community partners to provide expert guidance on procurement matters, mitigate organizational risk, and strengthen procurement practices that support the district's mission, vision, and core values.

Essential Performance Responsibilities

Incumbents may perform any combination of the essential performance responsibilities listed below.

1. Actively participates in team, school, and district initiatives by fostering collaboration, shared problem-solving, and a culture of mutual respect. Contributes ideas, supports colleagues, and advances common goals.
2. Demonstrates commitment to continuous learning by seeking feedback, pursuing professional development opportunities, and applying new knowledge and skills to improve performance and service.
3. Provides high-quality, values-aligned service to internal and external stakeholders by responding with accuracy, efficiency, and empathy. Maintains a positive, solutions-oriented approach in all interactions.
4. Identifies opportunities for improvement by contributing ideas that enhance efficiency, service, or outcomes within established procedures. Demonstrates openness to new ideas and approaches.
5. Leads and coordinates the districtwide procurement program, establishing program priorities, standards, procedures, internal controls, and service expectations consistent with Oregon public contracting requirements, district policy, and organizational priorities.
6. Plans, organizes, and oversees all procurement activities, including competitive solicitations, contract development, contract administration, cooperative purchasing, and acquisition of goods and services.
7. Leads complex, high-value, or high-risk competitive procurements and contracting activities, coordinating procurement strategy, solicitation development, evaluation processes, negotiations, contract execution, and administration with appropriate district stakeholders.
8. Serves as the district’s primary subject-matter resource for public procurement and contracting, advising administrators and staff regarding procurement strategy, solicitation methods, delegated purchasing authority, contract requirements, ethical practices, compliance, and organizational risk.
9. Manages complex contracts for instructional and educational materials, professional and consulting services, technology solutions, and construction, renovation, and capital improvement projects.
10. Oversees the preparation, review, negotiation, execution, and administration of contracts to ensure legal compliance, fiscal responsibility, and successful vendor performance.
11. Leads the development and continuous improvement of procurement systems, workflows, and business processes to improve efficiency, transparency, customer service, and operational effectiveness.
12. Develops, delivers, and evaluates district-wide procurement training and guidance materials to ensure employees understand purchasing requirements, delegated authority, and applicable laws and procedures.
13. Builds and maintains productive relationships with vendors, governmental agencies, cooperative purchasing organizations, and community partners while promoting fair, open, and competitive procurement practices.
14. Collaborates with district leadership, Finance, Facilities, Technology, Nutrition Services, Legal, and other departments to develop procurement strategies that support instructional and operational priorities.
15. Establishes and monitors districtwide procurement and contract-management practices, identifies compliance or operational risks, and recommends corrective actions, policy changes, training, or process improvements.
16. Establishes procurement performance measures and analyzes purchasing, contract, vendor, and service data to evaluate program effectiveness and provide recommendations regarding cost savings, compliance, service delivery, and resource utilization.
17. Leads strategic sourcing and purchasing initiatives that leverage cooperative purchasing, competitive sourcing, standardization, supplier performance, and other strategies to improve value and responsible stewardship of public resources.
18. Supervises, develops, and evaluates procurement staff by establishing clear expectations, promoting professional growth, and fostering a culture of collaboration, accountability, customer service, and continuous improvement.
19. Administers the district's purchasing card (P-Card) program, including card issuance, policy implementation, user training, compliance monitoring, and program oversight to ensure responsible and effective use of district resources.
20. Performs other duties related to the position, as assigned.

Knowledge

1. Organizational policies and procedures, role-specific guidelines, and the ability to learn and apply district standards.
2. Public procurement principles, competitive solicitation methods, contract administration, and purchasing best practices.
3. Federal, state, and local laws, regulations, and administrative rules governing public purchasing and contracting.
4. Contract negotiation, vendor management, and supplier performance evaluation.
5. Personal services contracting requirements, including professional, consulting, architectural, engineering, and other specialized services.
6. Budget development, financial controls, purchasing practices, and public fund accountability.
7. Procurement software, enterprise resource planning (ERP) systems, and purchasing technologies.
8. Principles of inventory management, asset disposition, and surplus property administration.

Skills

1. Strong oral and written communication appropriate to the responsibilities of the role.
2. Using common technology tools appropriate to the role, including email, productivity applications, digital communication platforms, and district and role-specific systems with the ability to learn new tools as needed.
3. Strong analytical, organizational, negotiation, and project management skills.
4. Preparing clear, accurate, and legally compliant solicitation documents, contracts, reports, and correspondence.
5. Managing competitive solicitation processes for professional services, instructional materials, and construction-related procurements, including requests for proposals (RFPs), invitations to bid (ITBs), and alternative procurement/project delivery methods.

Abilities

1. Build and maintain positive, productive, and culturally responsive relationships with students, staff, families, and community partners.
2. Provide timely, accurate, courteous, and empathetic service that reflects district core values.
3. Exercise sound judgment, maintain confidentiality, and navigate sensitive situations with professionalism, discretion, and integrity.
4. Work effectively under deadlines, interruptions, and changing or competing priorities.
5. Interpret and apply procurement laws, policies, regulations, and contractual requirements consistently and accurately.
6. Analyze complex procurement issues, evaluate alternatives, and develop practical, cost-effective solutions.
7. Lead process improvements that strengthen operational efficiency, internal controls, compliance, and customer service.

Minimum Qualifications

Any combination of training, experience, and/or education may be considered in meeting these position requirements.

Education

Bachelor's degree in business administration, public administration, supply chain management, procurement, finance, accounting, or a related field. 

Experience

1. Five years of progressively responsible experience in public procurement, contract development, and contract administration in a complex, high-volume environment or other experience that demonstrates the required knowledge, skills, and abilities to perform the job responsibilities.
2. Experience in a K–12 educational organization, governmental agency, or other public-sector environment preferred.
3. Experience analyzing data, leading teams, or managing programs.

Licenses, Certificates, and Other Requirements

1. Possession of a valid US driver’s license and availability of private transportation (mileage reimbursement provided)
2. Procurement certification from the State of Oregon (e.g., Oregon Procurement Intermediate or Advanced Certification), a nationally recognized public procurement certification (e.g., CPPO or CPPB), or the ability to obtain a relevant public procurement certification within two (2) years of hire preferred.

Working Conditions

Physical Demands

1. Constantly (more than 5.6 hours or 69% of the day): Finger Dexterity, Hearing, Sitting
2. Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Repetitive Motion
3. Occasionally (Up to 2.5 hours or 32% of the day): Standing, Walking
4. Rarely: (Less than 1 hour or 12% of the day): Balancing, Carrying/Lifting, Climbing, Color Vision, Crawling, Crouching/Kneeling, Multi-limb Coordination, Pulling/Pushing, Reaching

Work Type/Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Mental and Psychological Demands

Routine demands: The position involves routine and structured work performed within established procedures and timelines. The work environment is generally predictable, with limited exposure to emotionally demanding situations, conflict, or high‑stakes public interaction. Cognitive demands are consistent and manageable within the scope of defined responsibilities, and the role typically does not require prolonged concentration on highly complex tasks.

Working Environment

Everyday risk and discomfort level: The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting rooms, classrooms, libraries, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

EEO Statement

Salem-Keizer Public School is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, age, disability, or sex, including pregnancy, sexual orientation, and gender identity and other characteristics protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Representative Duties

This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. The district reserves the right to modify, add, or remove duties and assign other duties as necessary.

Revision Date(s):

09/01/2026 - Updated