Public Records Requests

The Community Relations & Communications department assists with public records requests for news media and other interested groups and individuals.

Looking for Student Transcripts or Records?

Our Student Records department archives student transcripts and records of former Salem-Keizer students.

Request student transcripts or records here

Public Records Request Procedure

Submit Your Public Records Request

Requests for public records may be submitted using the form below. The request must include the requestor’s name, address, email address and telephone number and state the following:

Specific records requested, including the scope, as it relates to the time frame for the records.
Whether the requestor wishes to inspect original records, obtain paper, electronic or other media copies.

District Response

The District will respond to public records requests within five business days. This response will include one of the following:

A statement that the District does or does not have custody of the requested document(s)
Copies of all requested public records for which the District does not claim an exemption from disclosure under ORS 192.311 to 192.478
A statement that the District is the custodian of some responsive records, an estimate of time in which copies will be provided and when applicable, an estimate of the fees the requestor must pay
A statement that the District is uncertain whether it possesses any requested records and that it will search for the requested records and respond as soon as practical
A statement that state or federal law prohibits the District from providing the record(s)
If the District receives a request that is unclear, the District may request additional clarification before responding to the request.

Fee Estimates

For additional details about our public records procedure including estimated fees for requests, please see the our Public Records Request policy.

Public Records Request Form

Required

Public Records Fee Waiver Request

Fee Waiver Requests will not be accepted until the Public Records Officer has determined the volume of records responsive to the request.

The requestor may request a waiver or reduction of fees in writing by clearly stating the public interest served by the records requested.

Fee Waiver Request Form

Fee Waiver Request Form

How to use this form

The requestor may request a waiver or reduction of fees in writing by clearly stating the public interest served by the records requested.

The District may use the Oregon Department of Administrative Services Public Interest Threshold Criteria form as guidance in weighing the public interest and the burden of waiving fees for staff time.

District staff will use the information contained in this form to evaluate whether the public interest outweighs the burden of providing the records with regard to staff time.

Before requesting a fee waiver, you may work with the Salem-Keizer School District public records officer to narrow your request to only the information you are seeking.

The Salem-Keizer School District requires that a requesting party fill out this form completely.

Required

Request Reference Number required

Namerequired

First Name

Last Name

Representing (group/organization)

Street Address

Apartment, suite, etc.

City

State

Zip

Phone

Email Address

Please complete the following questions

1. Specific documents requested

2. Please provide some general background information about the requesting party, either as an individual or a group, as it relates to this public records request

3. Purpose for which the requesting party intends to use the information/records requested

4. Specific ability (and plans) of requesting party to disseminate the information to the general public

5. Explain how dissemination of the records information requested will benefit the general public

6. Any other information that requesting party feels would be valuable in evaluating fee waiver/reduction request

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